April Cove Maintenance Fund

Board of Directors Meeting

March 4,2017

Meeting called to order at 12:06 pm.  Scott King, Kris Horner, Susan Barkley, and Steve Barkley present.

New Business and Action List from the Annual Meeting:

• New officers are reminded to sign paperwork at the bank for financial transactions.

• Annual Meeting Minutes were reviewed and approved.

• The upcoming April Newsletter will mention Memorial Day Meet n Greet, and work day.

• Work day is scheduled for 5-13-2017.

• New street signs to replace old ones as needed

• Steve Barkley will continue to work on drainage issues along the right of ways.  He plans to work on both sides of dumpster road.  A new culvert is needed under April Cove to improve drainage.  This should be addressed at the 2018 annual meeting.  Plan discussed for volunteer effort.  

• Road plan for 2017 is discussed, and how to use the additional 10K.

• Storage lot maintenance is needed because of the numerous weeds.  Pad 4 installation project will begin soon.  Steve to clear the ground of grass and weeds.  

• Electrical project at storage lot and dumpster to be completed this year.  Time to be determined.

• Purchase of new mower:  Steve to get a trade in estimate on the old mower.   

• Negotiation for road repairs has begun with Sam Boswell.  He decreased the price on seal coat by 5 cents per square foot.

• Movement of $10,000 from the General Fund to the Road Fund.  

• Fairfield bus issue will be handled by Steve.

• Sharon Ridge has turned over the financials and the laptop.

• Records retention covered.

• Management Certificate to be filed.

• 2012 annual meeting passed a road fee change.  The paperwork was never filed at the courthouse.  Will be done and then file management certificate.

• New roster printed and covered.

Financial:

• A review of the check book is planned.

• Collections were covered.

• Letter was received from a property owner refusing to pay finance charges because he didn’t get the emails.  Kris to contact.

• Collection policy covered.

• Liens to be filed on delinquent accounts.

Meeting was adjourned.