2016 BOD Minutes

April Cove Maintenance Fund

Board of Directors Meeting

March 26, 2016

Meeting called to order at 10:00 am.  Attending were Steve Barkley and Scott King.

Financial Report

General fund balance is $59,722.00.  Road fund balance is $60,595.  Accounts receivable are $34,089.  Short term past due amount is $3,000.  Long term past due amount is $31,000.  Steve Barkley will send reminder notices to 14 short term past due accounts.  

Annual Meeting Minutes

Reviewed for correctness and approved.

Action item outline

• Steve Barkley to write Mike Shuck to finalize fence plan within the next 6 months.

• Scott King will work with Dusty Blue to complete the gate installation project

• Steve Barkley will lead the electrical project for dumpster lighting and storage building electrical hookup.

• Steve Barkley will contact Sam Boswell to proceed with road repairs

Spring 2016 Newsletter

Scott King will draft the newsletter for review and publication on the first of April.

Spring Workday

Our community spring work day will be May 14, 2016.  Initial work items identified were entrance flower beds, weed trimming, storage lot fence lines and culverts, tree trimming along right of way and storage lot, and entrance fence washing.

Reviewed April Cove VP Duties

Meeting adjourned at 11:30am.

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 ACMF Board of Directors Meeting

June 25, 2016

Meeting called to order at 10:14am.  Attending are Steve Barkley, Scott King, and Susan Barkley.

Financial Report:

General Fund balance is $58,560.   Road Fund balance was $61,602, before a check was written for road repairs in the amount of $40,000.  

Recent road repairs are described.  There continues to be concern from April Cove members about ongoing road damage from school buses.  Area subdivisions who maintain their own roads do not allow school bus traffic.  The Board of Directors decide to stop the schoolbus from entering the neighborhood.  Steve will contact the school district and have the route changed.  He will also send a letter to the homeowners involved.

Accounts Receivable total 30K.   Sharon will be billing for road fees due in July.  Collections work will be done at the next BOD meeting with Sharon.

Followup from the  Annual Meeting

Letter sent to Shuck about the temporary fencing

Gate installation is in progress

Dusk to dawn light yet to be done

Approved road work has been done.

Spring newsletter was done by Scott King.

Spring workday was done.  

Summer newsletter is in progress.

New Business

Steve discusses the need for a new pad at the storage lot.   This may be a project for next year’s spring work day.   Steve will write 2 members about their storage lot items, and another member about heavy equipment on his driveway.

Property transfers within April Cove were mentioned.  The ACC has an application from a new member for a dog run fence.  The Somogyi properties may be closing this next week. The owners of Lot 73 are preparing for construction.

The meeting adjourned at 11:30.